Agenda for the 5th Special meeting of the Students’ Senate, 2012-13

The 5th Special meeting of the Students' Senate, 2012-13 is scheduled to be held on Friday, 1st March, 2013 at 7:30 pm in Senate Hall, New SAC. The agenda for the same is as follows:

  Agenda

Supporting Document/Relevant Information

(Click on the link to view)

Proposer
1. Announcements and Remarks    
2.  To consider the proposal for Website Management and Archiving team under the Presidential Council Proposal President, Students' Gymkhana
3. To consider the proposal for Gymkhana Calendar Proposal President, Students' Gymkhana
4. To consider the proposal for Gymkhana Corpus Proposal President, Students' Gymkhana
5. To consider the proposal regarding guidelines for various procedures related to gymkhana activities Proposal President, Students' Gymkhana
6. To consider the proposal for an inter-IIT Entrepreneurship meet Proposal President, Students' Gymkhana
7.

To consider the proposal for addition of the following Hobby-groups:
a) Rakhtarpan-blood donation (Presidential Council)
b) Spic-Macay (Cultural Council)
c) Shooting (Games and Sports Council)

Proposal regarding Raktarpan President, Students' Gymkhana
8. To consider the proposal for a change in the funding pattern of Taekwondo Club   General Secretary, Games and Sports Council
9. To consider the proposal for waiver in serveral charges incurred by Students' Gymkhana in using institute facilities Proposal President, Students' Gymkhana
  Questions and Remarks    
  Any other items with the permission of the chair    

Relevant information for agenda Items:

Agenda Item No. 2: Proposal for Website Management and Archiving team under the Presidential Council
A team of students who will take care of archiving all the pictures, videos and documents (if any). These people will take care of the newly bought hard drives and servers. The team shall consist of gymkhana webmaster, other webmasters, and some extra members. The team will have the responsibility to update the sites and maintain them.

Agenda Item No. 3: Proposal for Gymkhana Calendar

A common calendar to be created where all the club activities will be updated as and when planned. The executive will have the right to edit the same. The calendar will be uploaded on the main website so that any person at any point is aware about all the activities which were held in past and which are to take place on a particular day. It’ll also help in reducing the clashes in activities.

Agenda Item No. 5 Proposal regarding Gymkhana procedures

1.       Gymkhana guidelines for finances, bookings, event scheduling, creation of a hobby group, changing club to hobby group or vice versa, etc:

A committee to be created which will first decide on which all guidelines are to be incorporated and ten create those guidelines as well. The soft copy of the same will be available on the website for easy referencing and helping the students in easily learning the common procedures

Agenda Item No.9 Proposal for waiver in serveral charges incurred by Students' Gymkhana in using institute facilities

1.       Wave-off to be asked by students gymkhana for the following:

a.       Charges to be taken for VH, VH extension, outreach and Community Centre (I and II) booking for any gymkhana activity should be charged as per category A rather than B (which is the case currently.

b.       Electricity charges for auditorium and outreach should be waved off. This was recently started in January.