The Senate shall discharge its responsibilities mainly through itself and its Standing Committees . Selected discussions(e.g. finance,academics,hostel affairs of common interests) may be undertaken by the committees, though they may look into other issues and problems as and when directed by senate. Senate has following standing committees:-
1. Emergency Committee
a. The Primary aim of the Emergency Committee is to represent the
Senate in urgent situations since the Senate meetings cannot be
called at a very short notice.
b. The Emergency committee shall consist of the President, Convener of
the Senate, one Senator from every undergraduate year/batch, three
Senators from Postgraduate students, one Senator from 2-yr. M.Sc.
and the Senator/representative from girls Hostel.
c. The President shall be the ex-officio Chairman of the Emergency
Committee.
d. In case an emergency arises, the President shall requisition a meeting
of the Senate without delay from the Convener of the Senate. If it is
possible to convene the meeting of the Senate within the desired time
the emergency meeting shall be discussed by the full Senate,
otherwise the Emergency Committee shall carry on with the matter till
the Senate meets next.
e. Emergency Committee motions shall require the support of at least
half of its total strength.
2. Finance Committee
a. The Primary aim of the Finance Committee is to manage the finances
of the Students’ Gymkhana, and it shall control and supervise the
expenditures incurred by the executive wings of the Gymkhana. It
shall report to the Senate of Finances and Accounts periodically, as
prescribed by the Senate.
b. It shall comprise of three members including its Convener, who shall
be elected by the Senate.
3. Steering Committee
a. The Steering Committee shall coordinate and assist the Convener in
steering Senate session’s meetings. It shall be responsible for
publishing minutes of the Senate sessions/meetings.
b. It shall consist of the Convener of the Senate, who shall be its exofficio
Convener, and one UG Senator and one PG Senator.
4. The Rules and Procedure Committee
a. The Rules and Procedures Committee shall be responsible for
interpreting and updating the Gymkhana Constitution and Rules and
Procedures of the Senate as and when required.
b. It shall consist of the Parliamentarian, elected by the Senate from
among Senators, and one UG senator and one PG senator.
c. The Parliamentarian shall be the ex-officio Convener of the Rules of
Procedures Committee.
5. Nomination Committee
a. The Nominations Committee shall nominate students’ representatives
to the various institute bodies. It can call for an explanation, in case
the nominee (s) is (are) not found suitable for the assigned task. All its
nominations/actions are to be ratified by the Senate.
b. It shall consist of the President, the Convener, one PG Senator and
one UG Senator.
c. The President shall be the ex-officio Convener of the Nominations
Committee.
6. The Committee of Students for Hostel Affairs (COSHA)
a. The COSHA shall supervise and coordinate matters of common
interest to all halls of Residence.
b. It shall consist of the President, the In charge Hostel Affairs, one SBRA
Representative, Hall Presidents, and Mess Secretaries of every Hall of
Residence and two Senators as Senate nominees.
c. The In-charge, Hostel Affairs, elected by the senate, shall be the
Convener of the COSHA. The meetings of the COSHA shall be
chaired by the President.
7. The UnderGraduate Academic Affairs Advisary Committee (UGSAAC)
a. UGSAAC shall advise and assist the Senate in all matters concerning
the Undergraduate academic programme.
b. It shall consist of four student members of the Senate Undergraduate
Committee (SUGC), both the student members of the Departmental
Undergraduate Committee (DUGC) of each department, two under
graduate senators as Senate nominees (only professional year
students) and the two student members of EPC. The President and
Convener Students’ Senate shall be ex-officio members.
c. UGSAAC shall elect its Convener from among its members.
8. The PostGraduate Academic Affairs Advisary Committee (PGSAAC)
a. The PGSAAC shall advise and assist the Senate in all matters and
concerning the Postgraduate academic programme.
b. It shall consist of four student members of the Senate Post Graduate
Committee (SPGC), both the student members of the departmental
Post Graduate Committee (DPGC) of each department, two
Postgraduate Senators as Senate nominees, and the two student
members of the EPC. The President and Convener Students’ Senate
shall be ex-officio members.
c. PGSAAC shall elect its own Convener from among its members.
9. Students’ Placement Council
a. The primary aim of Students’ placement Council is to express the
students’ opinion regarding placements and it will act as the students’
central advisory body for the SPO.
b. It shall consist of two placement secretaries, one Convener and one
procedural in charge elected from among the members of SPC and
one placement coordinator for each category.
c. It shall have its own constitution to follow.
10. Health Center Users Committee
a. The Health Centre Committee shall advise and assist in all matters
relating to the Health Centre.
b. It shall comprise of one senator as Senate nominee and the two
student nominees to HCUC.
c. The Convener of this committee shall be elected from among these
three members.
